MIDDLE ATLANTIC
REGION, NORTH-SOUTH SKIRMISH ASSOCIATION
SECTION 1:
The name of this organization shall be the MIDDLE ATLANTIC REGION,
NORTH-SOUTH SKIRMISH ASSOCIATION, INC., hereinafter referred to as the Region.
It shall be a subdivision of the North-South Skirmish Association, and as
such, shall be subject to all By-Laws and regulations of the Association.
SECTION 2:
The objectives of this Region shall be the same as those defined in
Article 1, Section 2, of the By-Laws of the North-South Skirmish Association,
Inc. The Region shall have the
further following objectives:
(1)
To provide a representative to the Board of Directors, either in
person of the Regional Commander or whoever he may appoint to represent the
Region at N-SSA Directors Meetings.
(2)
To work in cooperation with Association Officers in the
fulfillment of their various duties.
(3)
To conduct regional skirmishes at the option of regional member
teams so that organizations may participate in official skirmishes even though
they may be unable to attend national skirmishes.
ARTICLE II
– MEMBERSHIP
SECTION 1:
Member organizations of the Association shall become members of this
Region only upon assignment thereto by the Association Board of Directors.
Regional member organizations in good standing shall have the right to
one vote per unit in the election of Regional Officers, in amending, repealing,
or adopting Regional By-Laws, and in such other matters as may be brought before
a duly called Regional meeting, and they shall further be entitled to
participate in all official Regional activities.
SECTION 2:
A probationary organization of the Association shall become a
probationary organization of the Region upon assignment of the Board of
Directors of the Association. Such a
team will have all the privileges of participation in Regional activities, but
shall have no vote in Regional matters.
SECTION 3:
All member organizations of the Region will maintain membership in
good standing by prompt payment of yearly Regional dues by December 1 of each
year, accompanying these payments with up-to-date roster lists, and by complying
with these By-Laws and those of the Association.
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SECTION 4:
Any Regional member organization, whether or not in good standing in
the Region, shall cease to be a member of the Region upon being suspended,
expelled, or otherwise dropped from the rolls of the Association.
Member organizations so suspended, expelled, or dropped from the rolls of
the Association shall not be entitled to the return of any Regional dues, fees,
or other assessments or any parts thereof, nor can they vote or participate in
Regional activities.
SECTION 5: Any
issue, concerning an individual or unit that requires controversial action,
should be forwarded in writing to the Regional Commander.
ARTICLES III
– OFFICERS
SECTION 1:
Regional Officers shall be elected during odd-numbered years from among
members in good standing of Regional member organizations for terms of two
years, or until their successors are elected.
Elections shall be held at the Fall meeting.
If a Regional Officer leaves his original organization, he must, within
six (6) months, become a member of that same unit or another member organization
or probationary organization of this Region, or resign his post.
SECTION 2:
Officers of the Region and their duties are as follows:
COMMANDER – presides at meetings of the Region; shall be a member ex
officio of all regular and special committees of the Region; shall appoint
committees as necessary or determined by will of the member organizations; shall
act as Region’s representative to the Board of Directors of the Association;
and shall perform all duties in that capacity as required and defined in the
By-Laws of the Association and all duties usually pertaining to the office of
any organizational president, plus such other duties as may be given him by
these By-Laws.
DEPUTY COMMANDER - performs the duties of the Commander in his absence or
at his request; and shall have a vote in all Regional matters except elections.
ADJUTANT/PAYMASTER – conducts all correspondence at the direction of
the Commander; keeps all records of Regional business except as delegated to
others; acts as secretary at meetings of the Region; maintains a roster of all
Regional organizations, their officers and men; performs other duties as may be
required. Normal duties of treasurer; collects all dues and other funds paid
into the Region, and shall have charge of all funds except those used in the
operation of a skirmish; shall keep an accurate record of all funds and shall
submit a report of same to officially-designated Regional meetings; and will
submit such records for auditing when so directed; and shall have a vote in all
Regional matters except elections;
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INSPECTOR GENERAL –
inspects weapons, uniforms, and accouterments with the Skirmish Director at
official Regional skirmishes, covering all units at least once a year to
determine that all participating organizations at Regional skirmishes fully
comply with the Skirmish Rules of the Association; shall inspect all
probationary organizations assigned to this Region prior to their participation
at national skirmishes; reports and makes recommendations as to their
qualifications for membership to the National Inspector General when so desired;
and shall have the authority to make decisions at the Regional level to parallel
the decision-making authority of the National Inspector General at the National
level; and shall have a vote in all Regional matters except elections.
SECTION 3:
Vacancies created by the resignation, expulsion, or incapacitation of any
officer shall be filled for the balance of his unexpired term by regular
procedures of nominations and voting as set forth in Article IV below. This may
be done either at a regular Regional meeting or a special meeting called for the
purpose.
ARTICLE IV
– ELECTIONS
SECTION 1:
Election of officers shall be held at the Fall meeting, on odd numbered
years. The Adjutant/Paymaster shall
hold said meeting not less than 30 days following notification to all Regional
member units. Until otherwise
designated by the Association Board of Directors, election of officers for this
Region shall alternate by year with election of National officers.
The incumbent Adjutant/Paymaster shall notify the National Adjutant of
the results of the election within two weeks following said election.
SECTION 2:
Nomination of officer candidates shall be made from the floor during the
meeting in which elections are to be held.
SECTION 3:
Newly elected officers shall take office as of
SECTION 4:
Officers shall be elected by a simple majority vote of the Regional
member units in good standing in attendance at the meeting, in accordance with
rules of Meetings, Quorum and Voting set forth in Article VIII below.
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ARTICLE V –
DUES
SECTION 1:
Each member organization of the Region shall pay dues of $10.00 per year
for each man entered on its membership rolls during the year.
Full rosters shall be submitted with annual dues payments by December 1
of each year for the following year. Member
organizations shall make payments of $10.00 per man acquired during the year
following the December 1 deadline. Units
failing to meet the December 1 deadline shall pay a service charge of $10.00.
SECTION 2:
Probationary organizations shall be required to pay dues while in
probationary status at the rate of $10.00 per man per year, payable by December
1, or as soon thereafter as the organizations have officially organized and made
application for N-SSA probationary status.
SECTION 3:
No organizations shall remain in good standing if it remains in default
of payment of its yearly dues for a period exceeding 30 days from the date on
which they fall due. Organizations
not in good standing shall not be qualified to exercise or receive privileges or
benefits of Regional membership, as described in these By-Laws, nor can they
participate in skirmishes or other Regional activities, vote on Regional
questions, or hold Regional offices. If
an organization remains delinquent in Regional dues for a year, it shall be
dropped from the rolls of the Region, and may be readmitted only at the
discretion of its fellow organizations following payment of all back dues.
Any organization which loses its National membership status shall
automatically lose its Regional membership status, and may be readmitted after
following prescribed procedures for recovery of its National membership status
as set forth in Section 3 of Article X of the N-SSA By-Laws, or by re-entering
through probationary status nationally.
SECTION 4:
Because National Board meetings may be held at more remote locations in
the future, the Region shall be empowered to make special assessments to cover
additional costs of the Regional Commander’s travel expenses.
The assessment per team shall be based on the number of members on the
team’s muster roll.
ARTICLE VI
– SUSPENSION AND EXPULSION
SECTION 1:
A regional officer may be removed from office at a meeting called
expressly for that purpose, by such vote as would suffice for his election.
No vote of removal may be taken unless at least 30 days notice, in
writing, has been given to the officer of the charges against him, and of the
time, date and place of the special meeting for that purpose.
At that meeting, the officer shall be given a full hearing.
Charges may be made by any member organization of the Region in good
standing.
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ARTICLE VII
– AMENDMENTS
SECTION 1:
Amendments to these By-Laws may be initiated by any member organization
in good standing at any regular meeting by proposal from the floor, but no
action shall be taken on such proposals for a period of not less than 30 days
following notification of all member organizations of the Region in good
standing by the Adjutant/Paymaster. An
affirmative vote of three-fifths of Regional member organizations in good
standing in the Region shall be required to pass an amendment to these By-Laws.
ARTICLE VIII
– MEETINGS, QUORUM AND VOTING
SECTION 1:
A minimum of two regular meetings of this Region shall be held each year.
One shall be held in the Spring and one shall be held in the Fall; the
exact date and location being determined by the regional officers that, in their
judgement, would be most convenient for the majority of the member
organizations. Special meetings may
be called by the Commander of the Region at any time when emergency conditions
so warrant, but in practice every effort will be made to see that Regional
member teams are given at least 30 days advance notice of all meetings.
The Adjutant/Paymaster will be required to remind all Regional member
teams when elections are being held, and shall also advise them of any questions
which he/she knows in advance will be voted on at a given meeting. The Fall
meeting shall not be held later than November.
SECTION 2:
A quorum for transaction of Regional business shall be two-thirds of all
Regional member organizations in good standing.
Proxy votes will be acceptable in establishing a quorum if presented
according to Section 3 of this Article.
SECTION 3:
Voting by proxy shall be allowed if the Commander of the Regional member
organization in good standing cannot be present or delegate any member of his
team to attend the meeting; but proxy votes shall be acceptable only if the
Adjutant/Paymaster has written authorization from that Commander, giving the
name of the organization whose representative is to vote its proxy.
A proxy will be good for one meeting only, and must be given only to a
member organization in good standing in the Region eligible to vote at that
meeting. A member organization may
hold the proxy for only one other organization at any given meeting.
Failure of the Adjutant/Paymaster to receive the proxy shall be the
responsibility of the member organization. Except
for proxies, units must be present to vote; mail ballots will not be recognized
or accepted. A blank, sample PROXY FORM is attached and may be copied.
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SECTION 4:
Qualification to cast ballots on behalf of any eligible member
organization shall be determined by descending order of rank of representatives
present, and shall require advance verification by telephone (subsequently
confirmed by letter) or by letter to the Regional Commander of
Adjutant/Paymaster for any non-ranking team member who has been authorized to
carry the team’s voting responsibility.
SECTION 5: There
will be no smoking at Regional Meetings.
SECTION 6:
The rules or procedure contained in ROBERT’S RULES OF ORDER,
latest edition, shall govern all meetings of the Region in cases where they are
applicable and do not conflict with these By-Laws or those of the Association.
ARTICLE IX -
CAMPING BIVOUAC AND CAMPING
SECTION 1:
Purpose: To provide a
consistent and reasonable set of rules to govern and control bivouacking during
Regional Skirmishes.
SECTION 2:
Members and Guests: All
registered members of member organizations of the N-SSA are privileged to attend
M-A Regional Skirmishes. Guests are
permitted for all members so long as the member is present.
Member/Parents are responsible for the behavior and conduct of their
families and guests.
SECTION3:
Camping Areas: All
attendees must camp in the area assigned them or their organization, unless
otherwise directed by the Skirmish Director or Skirmish Bivouac Officer.
SECTION 4:
Sanitation:
(a)
Except for trailers provided with adequate toilet facilities, the
toilets provided by the Skirmish Staff shall be used.
(b)
Campers using trailers with toilet facilities may not empty toilet
containers in Skirmish facilities except with Skirmish Director’s approval.
(c)
Garbage, cans, containers, waste paper, etc. will be put in
plastic bags and placed next to the containers provided.
Combustible trash may be burned in the campfires, or placed in bags and
stacked next to the filled containers in such a way that the trash will not be
scattered and can be removed by the trash and garbage collectors.
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SECTION 5:
Vehicles:
(a)
Except for emergency vehicles, the speed limit at M-A Regional
Skirmishes is 10 miles per hour.
(b)
No motor vehicle of any kind will be permitted forward of the
designated safety line except Staff Vehicles or others with permission of the
Skirmish Director or Skirmish Safety Officer.
(c)
No motor vehicles are permitted off the laid out road other than
to gain access to camp sites and designated parking areas.
(d)
No unlicensed motor vehicles other than Skirmish Staff motorized
equipment may be operated at M-A Regional Skirmishes.
(e)
At M-A Regional Skirmishes, no motor vehicles may be operated
other than by persons having a valid license to operate such vehicles.
SECTION 6:
Fireworks: No fireworks
of ANY kind may be used at M-A Regional Skirmishes.
SECTION 7:
Firearms and Weapons:
(a)
The range flag shall be hoisted at all times when firing or
discharging any weapon on the firing line and no firing will take place unless
the range flag is up.
(b)
No weapon of any type shall be loaded, primed, or discharged at
any place at M-A Regional Skirmishes except on the firing line, and, in the case
of specifically designed weapons, only in the areas on the firing line set aside
for that particular specified weapon involved.
SECTION 8:
Camping and Evening Bivouac Fires:
(a)
Campfires are permitted in all camping areas except when
prohibited by local or state authority in dry seasons or as directed by Skirmish
Director. At such times, such
restrictions will be posted.
(b)
Skirmishers will provide their own firewood or may obtain from the
supply areas, if provided by the Skirmish Staff.
In no case will live trees on Skirmish site be cut for this or any other
purpose.
(c)
Open fires must be attended at all times and must be extinguished
before vacating the Skirmish site.
SECTION 9:
Pets, Animals – Large or Small: Pets are permitted. Dogs
must be contained in a camper or on a leash not longer than six feet at all
times. Owners are responsible for
proper disposal of all animal waste. Animals
may not be permitted in spectator area during company matches at the discretion
of the Skirmish Director.
SECTION 10:
Portable Gasoline Driven Generators:
In order to reduce the distracting, non-contemporary noise and noxious
fumes attended thereto, any gasoline, et al, driven generators, whether hand,
mobile, or permanently emplaced in the bivouac area or vehicle, shall not be
run between 9:00 p.m. and dawn local time. Care shall be exercised that
exhaust from generators does not impact adjacent campers.
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SECTION 11:
Penalties: All violations
of any of these provisions will result in disciplinary action against the member
and/or member organization concerned.
SECTION 12:
Regional Provost Marshall – Enforcement:
It shall be the duty of the
Regional Provost Marshall and all Regional Officers and Organization Commanders
who are present to enforce these rules during all M-A Regional Skirmishes.
If the Provost Marshall is not present, the Director of the activity
shall appoint one Commander to act as Acting Provost Marshall for the duration
of the activity.
ARTICLE X – SKIRMISHES
SECTION 1: The
minimum number of regional skirmishes will be set at five (5) per year.
SECTION 2:
The system will consist of both voluntary and assigned hosted skirmishes.
SECTION 3:
All organizations who wish to host a skirmish should make their
intentions known at the Fall Regional Meeting. If there are not five
organizations that wish to run a skirmish during the next year, it will be
necessary to assign the remaining number of
units to fill the required five skirmishes.
SECTION 4:
The organizations assigned to host a skirmish will be chosen from a list
of member units as follows:
a)
The list will be perpetual, and will be initiated by random
drawing.
b)
As an organization’s name is picked, it will be given the option
of sharing its hosting duties with another unit who feels they are too small to
host a skirmish alone. If the organization picked does not have a “partner”
who has agreed to share the duties, they will be assigned as partners with the
next unit picked who needs help in hosting a skirmish.
c)
After hosting a skirmish, the organization’s name will be placed
at the bottom of the list. Additional assignments will be taken, in order, from
the top of the list.
d)
An organization assigned to run a National Skirmish will be placed
on the bottom of the list.
SECTION 5:
All profits from running a skirmish will belong to the hosting
organization.
If a loss is incurred, the host organization may
petition the Region to make up all or part of the loss. The organization with a
loss must show ample cause and justification that the loss was beyond their
control.
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SECTION 6:
If Regional funds are available, a host may request a loan to help
finance the skirmish.
SECTION 7:
The date and location of the skirmish is determined by the hosting
organization with the approval of the Regional Commander. No regional skirmish
will be scheduled on the same dates as National Board Meetings. Starting time
for company matches at regional
skirmishes is determined by the host unit with approval of the Regional
Commander.
SECTION 8:
Host assignments and tentative dates for the following year will be made
at the Fall regional meeting.
SECTION 9:
Any discrepancies in these rules will be settled by judgment of the
Regional Commander, subject to appeal to the regional organizations at the next
regional meeting.
SECTION 10:
Skirmish applications must be sent out at least three months prior to the
skirmish date and openings must be held for Mid-Atlantic teams for up to two
months prior to the skirmish date.
SECTION 11:
A reply card must be sent to all teams responding to an application.
SECTION 12:
For regional individual competition, host individuals will have the
average of his score, compiled from his official scores from each shoot,
inserted into his slot for the shoot he is hosting.
SECTION 13:
National results will be included in Mid-Atlantic team standings.
SECTION 14:
If a support wire for a stake is cut, continue to shoot at the stake
until broken or time expires.
SECTION 15:
The roster of Mid-Atlantic organizations, for hosting skirmishes, is
attached.
SECTION 16: A
“SKIRMISH HANDBOOK” detailing how to run a Skirmish is provided to each
Mid-Atlantic Team.
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